A content management system (CMS) is the collection of procedures used to manage workflow in a collaborative environment. These procedures can be manual or computer-based. The procedures are design to:
Allow for a large number of people to contribute to and share stored data
- Control access to data, based on user roles. User roles define what information each user can view or edit
- Aid in easy storage and retrieval of data
- Reduce repetitive duplicate input
- Improve the ease of report writing
- Improve communication between users
In a CMS, data can be defined as nearly anything – documents, movies, pictures, phone numbers, scientific data, etc. CMSs are frequently used for storing, controlling, revising, semantically enriching, and publishing documentation.